Complaints Procedure

We hope that you don't have issues with your new home but should you we want to assure you that we have a robust complaints procedure in place to work with you to find a solution. Please see our Complaints Procedure below:

1. You notice an issue with the Development company or Contractor

If something goes wrong, you should immediately contact the Managing Agent or Development Company right away so that they get the chance to put things right.

All the contact information you will require is available in your Home User Guide on the Spaciable Portal.

If you feel the issue has not been rectified or handled to the satisfactory standards, then proceed to the next step.

2. Log the complaint

If you have a simple complaint, it may be easily resolved with a phone call. If you feel it can’t be easily resolved, you should log a formal complaint.

The complaint can be logged via email to: customercare@medwaydevelopment.co.uk or in writing to:

Customer Care
Medway Development Company
The Guard House
Dock Road
Chatham
Kent
ME4 4TX

Medway Development Company has a formal complaints policy that is always strictly followed. You should start by explaining what the problem is and what you want them to do. You will then be advised of the next steps.

3. Supply evidence of your complaint

You should supply as much information in your initial complaint as possible. It is recommended that you supply evidence of your complaint, this should include the date and times you reported any faults, who you spoke to and details of what was said. If necessary, photo evidence should also be obtained.

4. Allow time for your complaint to be investigated

As set out in the complaints policy, your complaint will be acknowledged within 5 working days of logging your complaint.

5. Resolution

From the date your complaint has been acknowledged you will receive a response within 10 working days. During this time, you may be contacted to supply further information. You will then receive a resolution to your complaint.

6. Escalation

If you are not satisfied with the resolution to your complaint, you can ask us to escalate your complaint. At this stage, you must inform us why you are dissatisfied with your resolution and how you think the complaint should be resolved.

The complaint will then be reviewed by someone who has not been involved in the first stages of the complaint.

You will then be contacted to give your opportunity to explain your side of things.

The final written decision will be sent within 20 working days of the request to escalate. If we need longer, we will explain why and will take a further 10 working days.

7. Housing Ombudsman & Independent Resolution Scheme

If you feel that the resolution is still not satisfactory, then you are able to escalate your complaint to the relevant party depending on your reservation date.

Properties reserved on or before 3rd March 2025

You are covered by The Consumer Code for Home Builders. As per the code, you can refer your complaint to your Home Warranty Provider using the details below:

Checkmate – Warranty Provider:

Lockton Companies LLPThe St Botolph Building
138 Houndsditch
London
EC3A 7AG

Your Home Warranty Provider will then confirm whether the complaint falls under the code and will advise you to refer your complaint to the Code’s Independent Dispute Resolution Service.

For further information, please visit What is the Code and why is it important to me? - Consumer Code

Properties reserved on or after 4th March 2025

You are covered by the New Homes Quality Code. They have introduced a New Homes Ombudsman Service should you feel we have not resolved your complaint.

For further information, please visit For Homebuyers

New Homes Ombudsman Service:

 

 

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